As part of the Student Sunrise project, we are implementing Slate to consolidate and unify our graduate admissions systems and related processes.
The Graduate Admissions Systems project seeks to address challenges with our current graduate admissions process, such as complicated manual data entries and data inaccuracies that make analysis and communications difficult for our faculty and staff. With a new, modern solution in Slate, faculty will be able to more easily participate in the admissions process and access the data they need to make timely decisions. A new solution will also mean a smoother process for applicants and reduced manual work for staff.
The need for a new solution
Huron Consulting Group, one of our partners for the Workday Student implementation, recommends that we consolidate our graduate admissions systems to mitigate risks related to our current environment and prepare for the transition to Workday.
During the Student Sunrise Discovery Phase, Huron identified seven main systems and 19 additional technologies supporting graduate admissions across the university. Our current processes require significant manual work as steps are completed across multiple systems. Additionally, many of these systems are old and unstable, requiring costly upkeep and complicated fixes.
It also is not feasible to integrate all our current technologies with Workday. A unified solution for graduate admissions will create an easier integration with Workday and reduce risk related to maintaining multiple aging systems.
Workday’s admissions functionality is still evolving and does not yet meet our needs, so we are pursuing a third-party solution in Slate. Implemented in 2017, Slate is the system we use for undergraduate admissions and can integrate with Workday and PowerFAIDS, WashU’s new financial aid system. Many of our peer institutions have likewise moved to third-party systems for graduate admissions, noting improvements in their ability to assess their programs and access key data for decision making, in addition to having a system that is easier to use and support.
Most of the university’s PhD, master’s and professional programs will migrate to Slate. At this time, the MD Program and University College are out of scope.
Some programs, such as Law, Physical Therapy (PT), Occupational Therapy (OT) and the Master of Public Health program at the Brown School, leverage common application systems that all peers use. To remain competitive, this project will not replace those systems. Instead, these programs will use Slate in addition to existing systems to enhance functionality, increase reporting and enable better data.
The Graduate Admissions project will implement Slate in two phases. Phase 1 program applications will go live in Slate on Sept. 1, 2022, and Phase 2 in Fall 2023.
All current CollegeNET programs, including summer research programs and fellowships, will transition to Slate in Phase 1. Arts & Sciences, DBBS, McKelvey, Olin doctoral programs, and Brown School’s PhD in Social Work are all CollegeNET users.
Brown School MSW and MSP programs will transition from Radius, and SOPHAS will integrate with Slate for Public Health MPH and PhD programs.
Sam Fox School of Design and Visual Arts will transition to Slate in Phase 1 for admissions capabilities but will still use Slideroom to upload additional portfolio documents.
These programs’ applications will open in Slate September 1.
Phase 1 Programs
- Arts & Sciences
- Brown School
- PhD in Social Work, MSW, and MSP; includes integration with SOPHAS for Public Health programs
- McKelvey School of Engineering
- Except dual-degree programs, which are in Phase 2
- Olin School of Business
- Doctoral programs only
- Sam Fox School of Design and Visual Arts
- Division of Biology and Biomedical Sciences
- Select School of Medicine programs:
- Applied Health Behavior Research: MS & Graduate Certificate
- Audiology & Communication Sciences: Doctor of Audiology, MS in Deaf Education, and PhD in Speech & Hearing Sciences
- Bioinformatics & Data Sciences: Certificate in Biomedical Informatics, Certificate in Biostatistics and Data Science, Certificate in Genetic Epidemiology, Master of Science in Biomedical Informatics, Master of Science in Biostatistics, Master of Science in Biostatistics and Data Science
- BJC Goldfarb School of Nursing: PhD in Nursing Science
- Program in Genetic Counseling: Master of Science
- Medical Physics: MS, PhD & Post-Doctoral Graduate Certificate
- Occupational Therapy, Rehabilitation & Participation Sciences programs: PhD (Phase 1 does not include OT Masters or ODT)
- Physical Therapy & Movement Sciences: PhD (Phase 1 does not include DPT)
Phase 2 of the Graduate Admissions project will focus on building integrations with centralized application service (CAS) users (Occupational Therapy MS and OTD, Doctorate of Physical Therapy and Law). Slate will not replace CAS systems but instead integrate with it for full utilization of the student information databases, admission decision capabilities, and matriculating records to Workday student.
Slate will integrate with Salesforce, used by Olin’s master’s programs, and enhance matriculation integrations and reporting capabilities.
In addition to the project team, a core team and working group provide direction on key decisions, including the selection of Slate as the new graduate admissions system.
- Erin Culbreth, Associate Provost & Student Sunrise Executive Project Director
- Jason Clevenger, Solution Architect
- Ben Englert, Inbound Slate Integration
- Jody Kovachevich, Business Analyst
- Ryan Mulvaney, Business Analyst
- Dan Skillington, Business Analyst
- Jane Sterling, Project Manager
- Jessie Runiewicz, Business Analyst/Graduate Admissions Slate Lead
- Jamie Adkisson-Hennessy, Director of Admissions & Recruitment, Brown School
- Andrew Richards, Director, Graduate Admissions, DBBS
- Na’nette Ashford, Director, Graduate Admissions, Arts & Sciences
- Cathy Freesmeier, Associate Dean, McKelvey School of Engineering
- Tammy Kampwerth, Director, Graduate Admissions, McKelvey School of Engineering
- Jessica Hatch, Associate Director, Doc Admissions and Student Affairs, Olin School of Business
- Taylor Yocom, Graduate Recruitment Specialist, Sam Fox School of Design & Visual Arts
- Emily Thompson, School of Medicine
- Kim Selle, Senior Executive Director, Undergraduate Admissions
- Kenndall Dolan, Senior Director, WashU IT
- Meghan Street, Communications Coordinator
- Andrea Androuais, Senior Change Manager
- Barry Martin, Training Lead
- Ellen Rostand, Sunrise Project Director, OCM
View the latest news from the Graduate Admissions project.