Workday Student Sneak Peeks is a series of monthly webinars to help you get familiar with Workday Student and the changes to come. 

Each 90-minute webinar focuses on a different aspect of the new system. We’ll offer two live sessions each month and will post recordings following the second session.  

This series is designed for faculty, staff and graduate students who teach, advise or support students in any capacity. All instructors, registrars, advisors and departmental administrators are encouraged to attend, as well as those who manage course and curriculum information, student financials or financial aid.

While everyone is welcome to attend any session, the webinar descriptions will help you choose the best topics for your role.

Additional sessions are planned for spring 2025.

Register Now

Registration from the Student Perspective

Choose one: Tuesday, June 11, 9-10:30 a.m. | Thursday, June 20, 1-2:30 p.m. | Wednesday, Sept. 11, 1-2:30 p.m. 

Get a glimpse of the new tools and processes that students will use to register for classes. This Sneak Peek provides an overview of the registration process and improvements over our current tools, like: 

  • Registration appointments 
  • How students can register from a saved schedule 
  • How students get into courses from waitlists 

This webinar will benefit all faculty and instructors, advisors, departmental administrators/coordinators, and those who maintain course and curriculum information, including the Bulletin. 

Maximize your learning:

Take advantage of these resources for helpful background information:

Fall 2024

Helping Students Navigate Their Financial Information in Workday

Choose one: Tuesday, Sept. 17, 9-10:30 a.m. | Wednesday, Sept. 25, 1-2:30 p.m.

This session is intended to provide an overview of student financials in Workday for those who do not support financial-related activities as part of their day-to-day responsibilities. Learn how to help students as they navigate their financial information in Workday. You’ll see how a student views their financial account and completes essential financial transactions like making a payment, receiving a refund or viewing a past due balance hold, as well as how they grant access to financial information to friends and family. Other topics include: 

  • A new financial responsibility agreement  
  • How students get connected with financial advisors 
  • How Workday handles course fees 
  • How Workday interacts with PowerFAIDS/NetPartner for financial aid information 
  • The appeal process for satisfactory academic progress (SAP)   

This session is intended to provide an overview of financials in Workday for those who do not support financial-related activities as part of their day-to-day responsibilities

Maximize your learning:

Take advantage of these resources for helpful background information:


The Future of Student Data

choose one: Tuesday, Oct. 8, 9-10:30 a.m. | Wednesday, Oct. 16, 1-2:30 p.m.

Learn about the future of reporting on student data using tools in Workday together with WashU’s Data Warehouse. You’ll understand how to access data in Workday and the Data Warehouse and what data will be available in each, preview new tools for analysis, and understand how to conduct longitudinal reporting on current and past student data. You’ll also see demonstrations of key reports in Workday, including the Student Report Catalog, which indexes all available student-related reports for easy navigation. 

This webinar will benefit all faculty and staff who will use Workday Student, especially those who collect and analyze data for schools and units. 

Maximize your learning:

Take advantage of these resources for helpful background information:

  • Reporting in Workday webpages: Learn more about reporting functionality in Workday 
  • Data Governance webpage: Understand how WashU is developing common definitions for academic and student-related terminology that appears in reports 
  • Data at WashU website: Academic and student data not available in Workday can be found in WashU’s Data Warehouse. Learn more.  

End-of-Semester Activities

Choose one: Tuesday, Nov. 5, 9-10:30 a.m. | Wednesday, Nov. 6, 1-2:30 p.m. 

You’ll understand how Workday supports key end-of-semester activities, including how a student applies for program completion, how to verify a student is ready to graduate, and academic standing. We’ll also share information about changes to grade policies, including incompletes.

This webinar will benefit instructors, advisors, school registrars, departmental administrators/coordinators, as well as anyone who verifies completion of degree requirements. Graduate students who teach should also attend. 

Maximize your learning:

Take advantage of these resources for helpful background information:

Previous Sneak Peeks

Workday Student 101: Get to Know Our New Student Information System

This session covered foundational topics, concepts, and terms that you’ll need to know in Workday and to prepare for future Sneak Peeks. Hear why WashU is moving to Workday Student, how the transition impacts you, and steps you can take now to get ready. Also see how to navigate the new system to find key information, tasks and reports.  

This webinar will benefit all faculty and staff, as well as graduate students who teach.

Maximize your learning:

Take advantage of these resources for helpful background information:

  • About webpage: Learn how Student Sunrise is addressing current challenges.  
  • Workday Student webpage: Learn which academic functions Workday will support.
  • Workday Student 101 webpage: Review new concepts and terms in Workday. 
  • Workday Student Reporting webpage: Understand how Workday organizes data into readable reports. 

Navigating the Student Profile

This session covered how to support students by using information in their Workday profile. In this Sneak Peek webinar, you will learn: 

  • How to navigate the student profile 
  • How student workers will appear in Workday
  • What determines whether a student has an active or inactive record
  • What Workday onboarding is and how some of the information provided during onboarding appears on the student profile

This webinar will benefit all faculty and staff, as well as graduate students who teach. 

Maximize your learning:

Take advantage of these resources for helpful background information:

  • About webpage: Learn how Student Sunrise is addressing current challenges.  
  • Workday Student webpage: Learn which academic functions Workday will support at WashU. 
  • Workday Student 101 webpage: Review new concepts and terms in Workday. 
  • Workday Student Reporting webpage: Understand how Workday organizes data into readable reports.

Advising Students in Workday

Workday Student will organize student advising and support together in one system. This Sneak Peek webinar will give you the details, including: 

  • A tour of the advisor dashboard, which includes reports and tasks 
  • How students are grouped and assigned to advisors 
  • Types of advisor roles and their relationship to a student 
  • Making and viewing advising notes 

This webinar will benefit all faculty and staff advisors, those who support students outside the classroom, school registrars, departmental administrators/coordinators and the Division of Student Affairs. 

Maximize your learning:

Take advantage of these resources for helpful background information:

  • Advising webpage: Explore how WashU plans to use Workday Student as the universal tool for advising and degree audit. 
  • Previous Sneak Peek recordings and Q&A

Managing Courses in Workday

This webinar covers how courses are set up and managed within the new system. We’ll review course management from the perspective of school registrars, course managers as well as those who teach courses.  We’ll also discuss:

  • Course numbering
  • Tools to help manage course enrollment, like pre- and co-requisites
  • How students and advisors will find courses

This webinar will benefit school registrars, faculty and staff who teach or advise students, those who support student financials and/or financial aid, and those who maintain course and curriculum information, including the Bulletin.

Maximize your learning:

Take advantage of these resources for helpful background information:


Academic Planning – Tools to Help Students Stay on Track to Graduation

Learn about Workday’s academic planning tools to help students stay on track to graduation. In this webinar, you’ll learn how an advisor completes key tasks, such as viewing a student’s academic history and requirements, reviewing academic plans and templates, searching for course sections and tracking a student’s academic progress.

We’ll also demonstrate how students will search for and add courses to academic plans and saved schedules.  

This webinar will benefit all advisors, including faculty advisors, school registrars and departmental administrators/coordinators.

Maximize your learning:

Take advantage of these resources for helpful background information:

  • Advising webpage: Explore how WashU plans to use Workday Student as the universal tool for advising and degree audit. 
  • Planning for Registration webpage: Learn how students find course offerings and prepare for registration. 
  • Previous Sneak Peek recordings and Q&A