How students add, drop or swap courses
Workday offers more targeted functionality for how students add, drop or swap course sections, making it easier for them to manage their own schedule.
Waitlists
Workday offers new waitlist functionality that will make it easier for students to manage their schedule and ensure they have a full course load that works with other commitments.
In Workday, students can waitlist for an unlimited number of courses. They can waitlist for sections of the same course offered at different times, as well as for courses with time conflicts to courses in which they are enrolled. Waitlist order is visible to students so they can see their position on the waitlist.
When a seat in a course becomes available, the first student on the waitlist is notified by an email as well as a push notification in their Workday inbox. They will have 72 hours to accept or decline the seat. The notification also prompts students to register for any co-requisites or dependent course offerings. If the student has a conflict (i.e., time conflict or max credit limit), the notification prompts them to resolve the conflict so they can be added to their preferred course section (drop/swap course sections).
Schools can determine which of their courses have waitlists enabled and can set a cap on their waitlists. Registration reports show administrators which students did or did not accept or act on their waitlist notifications. Waitlists are expected to be much smaller since only eligible students can be added.
Enrollment credit hour limit
In Workday as today, there is a minimum and maximum number of units in which students can enroll for an upcoming academic period. Students are subject to the enrollment unit limits associated with their academic unit and level so they don’t over- or under-enroll. A student’s financial aid package also may require a minimum number of enrolled units. (If needed, administrators can override the enrollment cap for a student.)
How enrollment credit hour limits are enforced will change with Workday.
Undergraduate
Enrollment credit hour maximum
Undergraduate students are capped at 21 fully enrolled units. Today in SIS, that cap includes waitlisted courses. In Workday, undergraduates can enroll in up to 21 units with an unlimited number of waitlisted courses.
Enrollment credit hour minimum
Today, once undergraduate students have enrolled in a full-time course load (12 enrolled units), they cannot drop below 12 units.
In Workday, undergraduate students can drop to zero units during initial registration. During open registration, international undergraduates cannot drop below 12 enrolled units, and all other undergraduates cannot drop below 3 units.
This ensures that international students maintain a full-time student status and that all others cannot drop their last enrolled course so close to the start of an academic period without engaging their advisor or an administrator. After the add/drop deadline, undergraduate students cannot drop below 12 units without approval.
Graduate
Enrollment credit hour maximum
Unlike the undergraduate credit hour limit, which is fixed across the undergraduate population, graduate programs are capped according to their academic unit’s policy, which can change. Administrators can monitor enrollment through reports in Workday.
Enrollment credit hour minimum
Today, once graduate students have enrolled in a full-time course load (9 enrolled units), they cannot drop below 9 units.
In Workday, graduate students can drop to zero units during initial registration. During open registration, international graduate students cannot drop below 9 enrolled units, and all other graduate students cannot drop below 3 units.
This ensures that international students maintain a full-time student status and that all others cannot drop their last enrolled course so close to the start of an academic period without engaging their advisor or an administrator. After the add/drop deadline, graduate students cannot drop below 9 units without approval.