Workday Student’s registration and course management tools will enable greater transparency, consistency and automation.
WashU will use Workday for the following curriculum and registration-related activities and policies:
- Student registration and pre-registration planning, supported by advising
- Registration management, including appointments, waitlists, overrides, drops and reserving seats
- Course and course section creation and maintenance, including components like course tags (attributes), subjects, meeting patterns, pre- and co-requisites
- Instructor assignments, including instructor eligibility and managing instructor load
- Publishing course descriptions in the Bulletin
Join us for the Workday Student Sneak Peeks series to get familiar with the new system and what’s changing, including how we manage registration and course information.
- Enrollment policies, including which courses a student can register for and the maximum number of units in which a student can enroll
- Course attempt and repeat/retake policies
In Workday, a course section is the specific instance of a course for which a student registers during a given academic period. It has a meeting pattern, instructional format, instructor, etc. Course sections are “children” of courses, which contain core information like course title, course number, description, and pre- or co-requisites.
Planning for registration
Students will have access to new tools in Workday to track their academic progress and support their registration planning efforts. Within the academic progress area of a student’s profile, students can see a list of all the requirements for their program(s) of study, including required courses, minimum grades for those courses, GPA and total credit hours. Students can use these requirements as a guide when developing saved schedules and academic plans.
With Workday, there will be two separate windows during which students can register for courses for an upcoming academic period, with a schedule finalization period in between. Additionally, all registration appointments can begin at the same time for a given student class/year of matriculation, eliminating the need for a registration appointment lottery in Workday.
Making changes to student schedules
Workday will change how students make changes to their course schedule, including how they waitlist for courses and how enrollment credit hour limits are enforced.
Managing course sections and enrollment
In Workday, there are several new tools to manage who can register for what, including rules defining who is eligible to take a course, reserved seats for specific populations, and more.
SIS web applications WebFAC, used by faculty for entering and approving final grades, and WebSTAC, used by students for registering for courses, will be replaced by Workday Student. Workday will connect with other systems to exchange data related to rosters, classroom assignments, course materials, instructor evaluations and updating the Bulletin.
In general, users will be able to view and report on the same types of data in Workday as they do in our current systems for curriculum and registration. The primary difference in Workday will be the consolidation of data in one system, which should reduce the need to combine data from multiple systems using external tools like Excel, Access or other databases. The move to a single student administrative system also should eliminate certain audit reports currently used to ensure that data “matches” in multiple systems, i.e., SIS and WUCRSL.
Please contact Sean McWilliams (change manager for Advising, Degree Audit & Curriculum) or Joe Rehder (change manager for Records and Registration), who serve as liaisons between the WashU community and the project.
Project team members
- Stephanie Brelsford, Curriculum functional lead
- Melody Cox, Curriculum support business analyst
- Sean McWilliams, Advising, Degree Audit & Curriculum change manager
- Allison Braun, Advising, Degree Audit & Curriculum communications specialist
- Tiffany Saffell, Advising, Degree Audit & Curriculum instructional designer
- Marissa Kaltwasser, Records and Registration functional lead
- Eddie Anderson, Records and Registration principal business analyst
- Kelly Johnson, Records and Registration support business analyst
- Joe Rehder, Records and Registration change manager
- Amy Whittier, Records and Registration communications specialist
- Amanda Ringwald, Records and Registration instructional designer
- Daria Carson-Dussán, technical writer
Campus team members
View the Sunrise campus teams roster to see who’s on the Curriculum & Registration campus team from your school or unit. Campus team members provide input on how Workday Student is configured and insight into how changes will affect their area.
Current state assessment
Sunrise project work related to advising is informed by a curriculum management & registration current state assessment developed during the Discovery Phase.
These articles are from past issues of Sunrise Spotlight, the project’s newsletter.