Workday will change the way we access and report student and other academic data.
We use a variety of data – such as student names, academic programs, course offerings and more – to conduct academic and student operations at WashU. Today, this data is stored in many places and is difficult to collect and organize. Access to some data even requires a personal request, which is time consuming and inefficient.
With Workday, much of the data needed to support day-to-day student and academic operations will be accessible in one system. Workday also gives us options for organizing this data to help you find the information you need.
As part of the Student Sunrise project, we’re working with partners from across the university to understand how we use our data today to plan for future reporting within Workday.
What is reporting?
While many of us don’t consider “data” and “reporting” part of our work and personal lives, reporting is all around us every day.
Every month when you get your account statement from the bank, that’s a report. When you make a list of what groceries are low in your pantry, that’s a (very low-tech) report. When you are looking for a list of students in a certain class, or you want to know the grades a certain student got in all their classes, those are reports.
Reporting in Workday
Workday Student will store much of the data we will need to perform tasks that support student and academic operations, and offer multiple ways to view and access that data, including pre-configured reports. The Sunrise team is reviewing Workday’s native reports to evaluate how they meet our needs and, when needed, adjusting these pre-configured reports or building completely new ones.
In Workday, reports display a collection of related data together in a readable format on a screen or landing page within the system. A report can be as simple as a list of a student’s grades or as complicated as the meeting times and locations for every class in a certain school or program this semester. Many reports in Workday are formatted as a table with rows and columns that, if needed, can be exported as an Excel file or PDF.
When securing data in Workday, WashU’s goal is to provide faculty and staff with the flexibility to support as many students as possible, while acknowledging that student information is only to be seen and modified by people who are authorized to do so.
Once live, Workday will be the system of record for all active student data and the primary source for reporting on student and academic data. Historical student data will be available in Workday, but reporting on this population will be limited.