Your syllabus for acing the transition to Workday
As we move to our new student system, it’s important to get familiar with what’s changing and prepare accordingly. Review your assignments for the 2024-25 academic year to see what you can do to get ready for Workday. Note your deadlines and get help from training and support resources.
Assignments
Preview, practice, plan early and pay attention.
Preview and practice at Mock enRoll
Attend a Mock enRoll event Nov. 11-21 to preview the system, check your personal information, try out academic planning tools, and practice registering in Workday. Mock enRoll attendees will get access to a Workday test environment to continue practicing through Jan. 10, 2025.
Plan early for registration in Spring 2025
If required, meet with your advisor before registration but after March 1. Please note, your advisors are learning the new system along with you, so allow extra time for registration planning.
Make sure you understand eligibility requirements for the classes you want to take. Request overrides well in advance.
Pay attention
Watch for emails from university leaders, your advisors and the Student Sunrise project, which will contain important details about what to do when.
Download the Workday mobile app in February and turn on notifications. You’ll be notified when a waitlisted seat becomes available and have 72 hours to accept or decline your spot in a class.
Deadlines
Key dates for the 2024-25 academic year
This timeline provides all the essential information to help you get ready for Workday, including which systems to use for key academic tasks during the 2024-25 academic year.
Beginning in February 2025, you will begin to complete many tasks related to registration, advising, financial management and more in Workday. However, this transition will happen in waves over several months. You will continue to use WebSTAC and other current systems for certain tasks through Summer 2025.
| Sept. 2024 | Become familiar with the transition and changes by reviewing information on this website. School registrars begin setting up Fall 2025 courses in Workday in preparation for your first registration in Workday. |
| Nov. 2024 | Nov. 6 – 15: Register for Spring 2025 classes in WebSTAC. Nov 11-21: Attend Mock enRoll to preview the system, practice searching and registering for courses, and provide feedback on support resources. – If you attend, you’ll have access to a test environment until Jan. 10, 2025 to get familiar with Workday. – This event is open to all graduate and undergraduate students, advisors, faculty and other instructors. |
| Feb. 2025 | Feb. 17: Students can begin accessing academic tasks and information in Workday: – Review and update your personal information if necessary. – Download the Workday application and set up notifications. – If applicable, give family members access to view and pay financial statements, which begins for Fall 2025 tuition in July. – View your support network and advising notes in Workday. – Advisors begin using Workday to leave advising notes and send messages on Feb. 17. Feb. 18: The Office of the University Registrar begins to publish Fall 2025 course sections on a rolling basis. – Students and advisors can begin planning for Fall 2025 registration as course sections become available. – Not all course sections will be viewable Feb. 18. |
| March 2025 | Register for Summer 2025 courses in WebSTAC. Search for Summer 2025 courses in Course Listings. Meet with your advisor and begin developing saved schedules for your first registration in Workday in April for Fall 2025 classes. |
| April 2025 | Danforth graduates, undergraduates, and School of Medicine students who self-register: Register for Fall 2025 classes in Workday. Other School of Medicine students: Registrars begin enrolling students who do not register themselves, e.g. MD students. |
| May 2025 | View your Spring 2025 grades in WebSTAC and Workday. |
| July 2025 | Begin making payments for Fall 2025 tuition in Workday. If applicable, ensure friends and/or family members have access to view and pay tuition. Manage financial transactions for Summer 2025 and prior academic periods in WebSTAC. |
| Aug. 2025 | View Summer 2025 grades, which will be posted in WebSTAC and Workday. Continue to use Workday for academic planning, registration, grades, finances, etc. You will no longer use WebSTAC after August 2025. |
| Sept 2025 | Apply for program completion in Workday if you are graduating in December 2025. |
Training, practice and support
There are many ways to prepare for the transition to Workday and get help in the moment.
- Attend Mock enRoll in November to practice registration and get familiar with Workday and available support resources.
- Explore Workday@WashU, your home for Workday tutorials, videos and other support materials. Support materials for students will be available prior to Mock enRoll in November.
- Access help articles within Workday as you start using the system in Spring 2025.
Your advisor may also be a good point of support for you. But remember, your advisors, along with the rest of the university, are learning to use Workday, too. We all will need to work together and be patient with each other as we move through this transition.