We are turning on Workday functionality on a rolling basis in 2024-25. This means that, between Feb. 17, 2025, and the end of the 2024-25 academic year, registrar offices will need to enter some data/processes in Workday and others in our legacy systems, while some may need to be entered in both places.
We also will begin removing access and retiring functionality within legacy systems, including SISAdmin, WUAchieve and WUCRSL, to support the transition to Workday.
Student/academic records
- To prepare student records for migration to Workday, access to manually create new student records in SISAdmin will be removed on Jan. 24, 2025.
- Records for current and historical students go live in Workday on Feb. 17, 2025. Workday becomes the source of truth for student contact/demographic data and academic record information on this date.
- Student records will be created in Workday for new, incoming students when they matriculate via one of WashU’s admissions systems, e.g. Slate.
Programs of study changes
Beginning Feb. 17, 2025, students can make changes to their programs of study via Workday, including requesting an inter-school transfer (IST). When an undergraduate student tries to change their primary program of study to a program in a different academic unit, this initiates an inter-school transfer request in Workday, similar to an inter-division transfer (IDT) today.
- To prepare for migration to Workday, Major Programs windows will become view-only in SISAdmin on Feb. 7, 2025.
- Students can continue to request major/minor changes in WebSTAC until Feb. 6, 2025. Registrar offices must approve or deny open major/minor change requests in SISAdmin by Feb. 13, 2025, for migration to Workday.
- Beginning Feb. 17, 2025, students can make changes to their programs of study in Workday, and registrar offices can track these changes in Workday via reports.
- Undergraduate students can apply for inter-division transfers for Spring 2025 in WebSTAC through Dec. 19, 2024. Registrar offices must approve or deny open IDTs in SISAdmin by Feb. 7, 2025, for migration to Workday.
- The IDT process will not re-open in WebSTAC for Fall 2025. Instead, beginning Feb. 17, 2025, students can request an inter-school transfer when changing their primary program of study in Workday. An assistant/associate dean or another faculty member from the school in which the student wishes to transfer, as determined by the school, will review IST requests in Workday.
Registration
- Registration for Spring 2025 and Summer 2025 will occur in SISAdmin/WebSTAC. Students will continue to use WebSTAC to manage their Spring 2025 and Summer 2025 registrations (add/drop classes) through the end of the Summer 2025 academic period.
- Registration for Fall 2025 will occur in Workday. Registrar offices, students and advisors can access Workday on Feb. 17, 2025, to begin preparing. Students will add/drop course sections for Fall 2025 using Workday.
- Students and advisors will retain access to WebSTAC/WUCRSL/Course Listings to support Spring and Summer 2025 registration activities. Their access will be removed at the end of the Summer 2025 academic period.
- Registrar offices will retain full access to SISAdmin/WUCRSL to support Spring and Summer 2025 registration activities. Registrar offices will retain view-only access to these systems for 2025-26, after which point, they will be retired.
Degree Conferral
- Degree conferral/checkout for Spring 2025 and Summer 2025 will occur in legacy systems. Registrars should follow legacy processes for any changes to a student’s expected completion date for Spring or Summer 2025 graduates. This includes students who currently intend to graduate in Spring or Summer 2025 and need to move their intended graduation date to Fall 2025 or later, as well as students who intended to graduate later and need to move their graduation date up to Spring or Summer 2025.
- Degree conferral/checkout for Fall 2025 will occur in Workday. Registrars should follow the program completion process in Workday for any changes to a student’s expected completion date for all students not indicated in the bullet above.
- Students will retain access to WUAchieve until the end of the Summer 2025 academic period. Registrar offices will retain view-only access to WUAchieve for 2025-26, after which point, it will be retired.
Timeline
Key dates and tasks for registrars
| Fall 2024 | Understand what’s changing by reviewing available resources, including watching any Workday Student Sneak Peek webinars you did not attend in Spring/Summer 2024. |
| Nov. 2024 | Attend your school’s Mock enRoll event between Nov. 11-21 to preview the system, practice advising tasks, and provide feedback on support resources. Optional: Complete eLearnings and review registrar support materials on Workday@WashU before attending Mock enRoll to maximize your experience. |
| Dec. 2024 | Register for a session of the Registrar Functions in Workday instructor-led training when you receive the invitation email. |
| Dec. 19, 2024 | Last day that students can apply for inter-division transfers (IDTs) for Spring 2025 in WebSTAC. |
| Jan.-Feb. 2025 | Complete the pre-session eLearnings and attend your instructor-led training session in February. Afterward, complete the supplemental eLearnings and review support materials on the Workday@WashU website. |
| Jan. 24, 2025 | Access to manually create new student records in SISAdmin will be removed. |
| Feb. 6, 2025 | Last day that students can submit major/minor changes through WebSTAC. |
| Feb. 7, 2025 | Last day that inter-division transfer (IDT) coordinators can evaluate submitted IDT applications in WebSTAC for Spring 2025. |
| Feb. 13, 2025 | Last day that registrar offices can approve or deny major/minor change requests in SISAdmin. |
| Feb. 17, 2025 | Workday goes live with records and registration functionality and data: Student/Academic Records -Records for current and historical students go live in Workday. -Workday becomes WashU’s source of truth for student demographic data; student demographic fields become view-only in SISAdmin. Programs of Study Changes -Students can begin making changes to their programs of study via Workday, including requesting an inter-school transfer (IST). -Major Programs windows become view-only in SISAdmin. Registration for Fall 2025 -Students, advisors and registrar offices can begin preparing for registration for Fall 2025 in Workday. -Students can view their registration appointment in Workday. |
| March 2025 | Registration for Summer 2025 occurs in SISAdmin/WebSTAC. |
| April 7, 2025 | Administrative registration begins in Workday for Fall 2025. |
| April 15-18, 2025 | Fall 2025 registration occurs in Workday for Danforth undergraduates and most Danforth graduates. Student registration appointments will fall between April 15-18. |
| April 2025 | Graduate/professional programs that follow rolling registration will begin Fall 2025 registration during or after April 2025. Visit the Office of the University Registrar’s website for the upcoming academic period’s registration dates for all programs. |
| May 2025 | Registrar offices use legacy systems for Spring 2025 degree conferral. |
| July 7, 2025 | Administrative registration begins for incoming first-year students for Fall 2025. |
| July 14-18, 2025 | Administrative schedule finalization period for Fall 2025 occurs. |
| Aug./Sept. 2025 | Registrar offices use legacy systems for Summer 2025 degree conferral. |
| Dec./Jan. 2025 | Registrar offices use Workday for Fall 2025 degree conferral. |