Go-Live Year: 2024-25

Workday Student will go live at WashU over a series of launches during the 2024-25 academic year.

Functionality will be enabled in Workday based on when processes occur within the academic year, as outlined below. For instance, functionality to support registration preparation and advising will go live in February 2025 prior to registration in April 2025. The first year we will be completely live in Workday is AY 2025-26. 

This “rolling” approach to go-live means that we will be working in two academic system environments throughout the go-live year. The audience-specific pages linked below and in the side menu will help you understand which system to use for which tasks when, as well as training and support resources to help you get started in Workday. Additional information will be added as each go-live approaches.

At a glance

Go-Live 1: Fall 2024

Starting Sept. 23, 2024, staff members involved in course and course section setup activities will begin using Workday to enter Fall 2025 course information. In general, these are staff who use WUCRSL today, including school registrars and department administrators. Schools may ask their instructors to provide curriculum plans earlier than usual so staff have adequate time to set up classes while learning how to use a new system. 

The Office of the University Registrar (OUR) will also be in the system approving courses and helping keep foundational data in sync between our legacy systems and Workday during the go-live year.

Go-Live 2: Spring 2025

Spring 2025 is focused on registration preparation, including advising. Feb. 17, 2025, is when returning students and advisors (including faculty advisors) can begin using the system for these activities. These students will register for Fall 2025 courses in Workday in April 2025. 

Feb. 17 is also when returning students will start using Workday to view and update their personal and academic information, such as academic requirements and progress.

Instructors from Arts & Sciences, McKelvey and Sam Fox also will begin using Workday in February to approve student requests for pre- and co-requisite overrides.

New students starting in Fall 2025 will be matriculated, or set up, in Workday Student via integrations with our admissions systems (including Slate) as they are admitted. Once matriculated, new students will use Workday Student to complete onboarding tasks and register for their first semester of classes. See a demonstration of the student profile and learn more about onboarding in this webinar.

Student Accounting staff will begin setup for Fall 2025 financial processes. 

Go-Live 3: Summer 2025

Starting June 23, 2025, students intending to graduate December 2025 can begin to apply for program completion in Workday.

Student financials teams from the schools and academic units will begin using Workday Student for Fall 2025 financial transactions. While functionality will become available June 23, most tasks won’t occur until after the new fiscal year, which begins July 1, 2025.  

In July 2025, students will be able to view their Fall 2025 financial account balance, which will reflect their anticipated financial aid. PowerFAIDS remains the primary system students will use to view their full financial aid package both before and after go-live year. 

Go-Live 4: Fall 2025

Grading for Fall 2025 and beyond will occur in Workday Student. We are currently determining how the process will work with Canvas; however, we anticipate that Fall 2025 is when most instructors will start using Workday Student for grading-related tasks. 

Students can view financial account balances for all previous semesters. 

The Office of the University Registrar will use Workday Student to generate transcripts and confer degrees for students graduating in December 2025 onward.  

Registrars and other administrative staff, including those in financial aid, will start to use Workday to execute end of term processes related to honors and academic standing.