Admissions is an essential part of the academic life cycle. Even though WashU is not implementing Workday’s core admissions functionality, there will be important changes in the admissions space once we go live with Workday Student on Feb. 17, 2025.
Learning Workday
Some admissions office staff may need to view admissions-related data and manage some tasks in Workday beginning Feb. 17, 2025, including:
- Viewing admissions-related reports
- Tracking new student onboarding tasks
- Viewing student prospects’ record/profile
- Understanding and reporting on student tags
- Adding applications for existing students
- Managing deferrals, declined offers, and rescinding offers before the start of the term
Reference Materials
Reference materials on the above and other key changes will be available in late December 2024.
Timeline
Key dates and tasks for admissions offices
| Jan. 21-24, 2025 | -Final dates that admissions systems will send incoming student information to SIS. -Access to manually create new student records in SISAdmin will be removed. Learn more » |
| Starting the week of Feb.17, 2025 | -Admissions offices can begin discontinuing academic records for students (deferrals, declined offers and rescinded offers) as needed. -Admissions offices can view student applicant data for Summer 2025 and Fall 2025 admits in Workday (timing dependent on first integrations run). – Admissions offices can begin begin adding student applications for existing students, e.g., fall term admits who will begin coursework over the summer. The items listed above are dependent on admissions system first run date (see specific dates for each system outlined below) |
| Feb. 20, 2025 | -AdmissionPros and TDS begin sending incoming student data to Workday for matriculated students. -New CAPS students start onboarding in Workday for Fall 2025. |
| Feb. 25, 2025 | -Graduate Slate begins sending incoming student data to Workday for matriculated students. -New graduate students start onboarding in Workday for Fall 2025. |
| March 25, 2025 | -Undergraduate Slate begins sending incoming student data to Workday. -New undergraduate students start onboarding in Workday for Fall 2025. |
| May 15, 2025 | -AMP begins sending incoming student data to Workday for matriculated students. -New MD students start onboarding in Workday for Fall 2025. |
| Oct. 1, 2025 | -Admissions offices begin updating new student onboarding process for 2026-27 academic year. -Workday Student Support team will reach out with more details closer to this date. |
Understanding what’s changing
The following resources may be helpful to review to understand what is changing in the admissions space with the move to Workday Student.
- Workday 101: Workday has new terminology and organizing structures for what we think of as prime divisions (academic units), major/minor programs (programs of study), and more.
- Admissions page: Outlines the admissions systems WashU will use to manage recruitment and admissions and how those systems will integrate with Workday Student.
- Audience webpages: Understand how and when students and other staff involved in admissions-related processes will complete key tasks in Workday:
- Students
- Registrar Offices
- Financial Aid Offices (Coming Soon)
Workday Student Sneak Peeks
If you did not attend the Workday Student Sneak Peek webinars in Spring/Summer 2024, we highly recommend setting aside time now to watch the recordings and review the Q&A. All recordings have a chapter menu so you can jump to specific points of interest.
Get help
The Sunrise Admissions team will host optional office hours in December. Admissions stakeholders will receive invites to these office hours.
Additionally, virtual office hours will be offered daily to the WashU community, during which you can work through your non-admissions questions with a member of the Sunrise team. Access the office hours schedule and Zoom link on the Workday@WashU website.
For additional help with issues, you may submit a ticket through the ServiceNow portal, or call 314-935-WDAY(9329). The Workday@WashU site provides additional details about the resources available to assist you while you navigate Workday.