Those who create and maintain course listings in WUCRSL today will begin using Workday to manage course information as of Sept. 23, 2024.
This includes creating and editing courses and course sections, managing course offerings, setting course section dates (start/end dates, add/drop dates, exam dates), setting up reserved seating on course sections, associating related course sections together, like lectures with their corresponding labs or discussion groups, and more.
Timeline
Key dates for course and section managers
Course and section managers play a key role in WashU’s transition to Workday by ensuring course data is accurate in Workday and course sections are set up for students to register in April 2025. Refer to this timeline and the sections below to understand what you need to do throughout the go-live year.
Before you begin, ensure you understand:
- The difference between courses and course sections in Workday
- What a rolling go-live means
| Aug.-Nov. 2024 | Complete your self-led training path in Workday Learning, which includes several eLearnings. Attend a session of the Course and Section Manager instructor-led training, offered through Nov. 19. |
| Sept. 23, 2024 | Course data is live in Workday. Course section data for Fall 2025 is live in Workday. |
| Sept. 23, 2024, through end of Summer 2025 | In both Workday and WUCRSL: -Create new courses offered during Spring 2025 and Summer 2025. In WUCRSL: – Edit courses offered during Spring 2025 and Summer 2025. – Edit course sections offered during Spring 2025 and Summer 2025. – View courses and course sections for all academic periods prior to Fall 2025. In Workday: – Create new courses offered during Fall 2025 and any future academic periods. – Create and edit course sections offered during Fall 2025 and any future academic periods. – View courses and/or course sections for all academic periods – past, current or future. Learn more about which system(s) to use to manage course and course section data » |
| Sept. 23, 2024 – Feb. 15, 2025 | In Workday, complete Fall 2025 course preparation tasks (course managers) and Fall 2025 course section preparation tasks (course section managers). |
| Feb. 17, 2025 | Students, advisors and instructors begin accessing Workday for academic information and tasks, including registration preparation for Fall 2025. |
| Feb. 18, 2025 | The Office of the University Registrar (OUR) begins publishing approved Fall 2025 course sections in Workday. |
| Academic Year 2025-26 | Workday is the one and only system for course and course section management. |
Maintaining course and course section data
September 23, 2024 – end of Summer 2025
We are turning on Workday functionality on a rolling basis in 2024-25. This means that course/section managers will need to enter some data in both Workday and our legacy systems to keep them in sync.
Courses
From Sept. 23, 2024, through the end of the Summer 2025 academic period, course managers should edit all active courses (courses offered in Spring or Summer 2025) in WUCRSL.
If you are creating a new course, create the course first in Workday, then create it in WUCRSL (Curriculum & Semester files). Workday will validate the number selected for the course has not already been used. One caveat: If a new course will not be offered until Fall 2025 or later, you only need to create the course in Workday.
Beginning Fall 2025, courses will be maintained in Workday only.
Course sections
Course section managers only need to maintain course sections in one system at a time. Which system depends on which academic period the course section is offered.
Through the end of the Summer 2025 academic term, course section managers will:
- Maintain course sections offered during Spring and Summer 2025 in WUCRSL. Course sections are found in the Section file in WUCRSL.
- Maintain course sections offered during Fall 2025 and beyond in Workday.
Beginning Fall 2025, all course sections for all future academic periods will be maintained in Workday only.
Review the difference between courses and course sections in Workday »
Fall 2025 Course Preparation
Course managers should refer to this page for tasks they must complete to ensure Fall 2025 courses are set up appropriately in Workday.
Fall 2025 Course Section Preparation
Course section managers should refer to this page for tasks they must complete to ensure Fall 2025 course sections are set up appropriately in Workday.
Learn Workday
You may be apprehensive about using and getting comfortable in a new system. That’s why our comprehensive training plan includes a multitude of resources you can take at your own pace, along with in-person instructor-led sessions. Explore resources and get help from the Training & Support for Course & Section managers webpage.
Get help
Virtual office hours will be offered daily for course and section managers during the fall, beginning Sept. 23, where you can work through your questions with a member of the Sunrise team. Access the office hours schedule and Zoom link on the Workday@WashU website.
For additional help with issues, you may submit a ticket through the ServiceNow portal, or call 314-935-WDAY(9329). The Workday@WashU site provides additional details about the resources available to assist you while you navigate Workday.