Your syllabus for acing the transition to Workday
As we move to our new student system, it’s important to get familiar with when you’ll begin using Workday for which activities. Note the key dates, review the timeline, and get help from training and support resources.
For graduating students
If you’re graduating in Spring or Summer 2025, you can continue to complete most of your tasks in WebSTAC, but you can see your information in Workday, too. Here’s what you need to know »
Plan early and pay attention
Plan early for registration in Spring 2025
- If required, meet with your advisor in March. Course sections will begin to be published Feb. 18, but may not all be there for a few weeks. Please note, your advisors are learning the new system along with you, so allow extra time for registration planning.
- Make sure you understand eligibility requirements for the classes you want to take. Request overrides well in advance.
Pay attention
- Watch for emails from university leaders, your advisors and the Student Sunrise project, which will contain important details about what to do when.
- Download the Workday mobile app in February and turn on notifications. While not everything can be done in the app, you can:
- Get notified when a waitlisted seat becomes available and accept or decline your spot in a class within 72 hours.
- If you’re a student worker, it’s the same app that you use for time tracking and viewing your paycheck.
Key dates for 2024-25
Beginning February 2025, you will begin to complete many tasks related to registration, advising, financial management and more in Workday. However, this transition will happen in waves over several months.
Personal information
As part of continuing student onboarding, you will be tasked with reviewing and, if needed, updating your personal information in Workday. You may also update your personal information at any time via your Workday profile page.
- Update personal information and privacy settings in Workday after Feb. 17, 2025.
- Pay special attention to your email preferences and address. This is how you’ll get notified that your spot in a course section is available from the waitlist.
Academic Information
- Update programs of study in Workday beginning Feb. 17, 2025.
- You will not be able to update majors or minors in WebSTAC after Feb. 6. 2025.
- If changing schools (i.e., Arts & Sciences to Olin) you’ll be prompted to complete the Change Program questionnaire. This replaces the inter-division transfer application in WebSTAC.
- You cannot apply for an inter-division transfer in WebSTAC after Dec. 19, 2024.
- View final grades in Workday after Feb. 17, 2025, in your academic history.
- View your academic record and progress (degree audit) in Workday after Feb. 17, 2025.
- View academic holds on the Fall 2025 semester in Workday after Feb. 17, 2025.
- You should address holds on the Spring or Summer 2025 semesters in WebSTAC.
- View and request new transfer credit in Workday after Feb. 17, 2025.
- If graduating in December 2025, complete the Apply for Program Completion task in Workday between June 23, 2025, and Oct. 1, 2025.
- You can request official transcripts in Workday starting Aug. 26, 2025. You can view and download your unofficial transcript in Workday beginning in September.
Registration
- View registration appointments for the Fall 2025 semester in Workday after Feb. 17, 2025.
- Plan for Fall 2025 course sections in Workday. Course sections will start to be published on Feb. 18, 2025.
- Use WebSTAC and Course Listings to plan for Summer 2025.
- Register for Fall 2025 course sections in Workday in April 2025.
- Address any registration holds for Fall 2025 in Workday prior to April.
- Registration for Summer 2025 occurs in WebSTAC in March 2025.
- Continue to make edits to your Spring 2025 schedule (add, drop, withdraw) in WebSTAC.
- If needed, you may request overrides for Fall 2025 course sections for which you do not meet the pre- or co-requisites in Workday after Feb. 18, 2025.
- Schedule finalization period occurs in Workday July 14-18, 2025. During this time, students will not be able to add, drop or swap courses from their Fall 2025 schedule.
Advising
- View your advising network and shared advising notes in Workday after Feb. 17, 2025.
Financials
- Manage financial transactions for Summer 2025 and prior academic periods in WebSTAC.
- Tuition and aid
- Set up payment plans or Fall 2025 tuition payments in Workday beginning in July 2025.
- Enable friends and family third party access to allow others to make a payment or view a financial aid package on your behalf.
- School of Medicine students can see tuition and related aid in Workday after June 17, 2025.
- Danforth graduate and undergraduate students will see tuition and related aid in Workday after July 1, 2025.
- Federal work study earnings are posted in Workday Sept. 1, 2025.
- Set up payment plans or Fall 2025 tuition payments in Workday beginning in July 2025.
- Account balances and refunds
- Student account balances are posted in Workday after Aug. 17, 2025, for Fall 2025 tuition. You and any friends and family you have added to your account can begin making Fall 2025 payments at this point.
- School of Medicine students will see student refunds in Workday after June 24, 2025.
- Danforth graduate and undergraduate students will see student refunds in Workday after Aug. 20, 2025.
Other
- Find links to edit meal plans or Bear Bucks balances on the Student Financials hub in Workday after Feb. 17, 2025.
- Access the WashU housing portal from the Residential Life website after Feb. 17, 2025. The housing portal is not accessible from Workday.
- Review what systems are not changing with the transition to Workday.
Timeline
This timeline provides all the essential information to help you get ready for Workday, including which systems to use for key academic tasks during the 2024-25 academic year.
| Dec. 19, 2024 | Students can no longer apply for an inter-division transfer, i.e., from Arts & Sciences to Olin, in WebSTAC. |
| Feb. 6, 2025 | Students can no longer update majors or minors in WebSTAC. |
| Feb. 17, 2025 | Access Workday and update personal information: – Review and update personal information, if necessary. – Pay special attention to your email. This is how you’ll get notified that your spot in a course section is available from the waitlist. – Download the Workday app to your smartphone and set up notifications. – If applicable, give family members access to view and pay financial statements, which begins for Fall 2025 tuition in July. View and update academic information in Workday: -Add or change programs of study -Request to transfer schools, i.e., from Arts & Sciences to Olin -View midterm and final grades -View academic progress (degree audit) -View or request transfer credit -View your support network and advising notes in Workday. Find links to edit meal plans or Bear Bucks balances in Workday. Continue using WebSTAC for Spring or Summer 2025 information and tasks, including: -Edit Spring or Summer 2025 schedule -Summer 2025 registration -Address academic holds for Spring or Summer 2025 -Manage financial transactions for Summer 2025 and prior academic periods -View/download an unofficial transcript or request an official one Access the housing portal from the Residential Life website. |
| Feb. 19, 2025 | Begin registration planning for Fall 2025 in Workday:* -View registration appointments for Fall 2025 registration -Request pre/co-requisite overrides for course sections -Create saved schedule(s) -Make an academic plan *For students that register themselves. The Office of the University Registrar begins to publish Fall 2025 course sections on a rolling basis Feb. 19. Not all course sections will be viewable at this time. We expect most course information to be available by March 1. |
| March 2025 | Register for Summer 2025 courses in WebSTAC. Search for Summer 2025 courses in Course Listings. Meet with your advisor to develop/review saved schedules for your first registration in Workday in April for Fall 2025 classes. |
| April 2025 | Register for Fall 2025 classes in Workday. Registrars begin enrolling students who do not register themselves, e.g. MD students. |
| May 2025 | View Spring 2025 final grades in Workday. |
| June 2025 | Students graduating in December 2025 must complete the Apply for Program Completion task in Workday between June 23, 2025 and October 1, 2025. School of Medicine students can see tuition and related aid in Workday June 17, 2025. School of Medicine students can see student refunds in Workday June 24, 2025. |
| July 2025 | Schedule finalization period occurs in Workday July 14-18, 2025. During this time, students will not be able to add, drop or swap courses from their Fall 2025 schedule. Begin making payments for Fall 2025 tuition in Workday. If applicable, ensure friends and/or family members have access to view and pay tuition. Set up payment plans for Fall 2025 tuition in Workday. Manage financial transactions for Summer 2025 and prior academic periods in WebSTAC. |
| Aug. 2025 | View Summer 2025 grades, which will be posted in WebSTAC and Workday. See student refunds in Workday after Aug. 20, 2025. Continue to use Workday for academic planning, registration, grades, finances, etc. You will no longer use WebSTAC after August 2025. |
| Sept. 2025 | Federal work study earnings are posted in Workday Sept. 1, 2025. Apply for program completion in Workday if you are graduating in December 2025. Request official transcripts or download unofficial transcripts using Workday. |
Need help?
- Explore Workday@WashU, your home for Workday tutorials, videos and other support materials.
- Access support articles within Workday as you start using the system in Spring 2025.
- Submit a ticket to request help from the Workday Student Support Team